Accounts Payable Specialist | Job Opening in Irvine, California

Job Summary

The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable operations, including vendor invoice processing, payment execution, corporate credit card reconciliation, employee expense administration, and account reconciliations. This role ensures that all financial transactions are processed accurately, timely, and in compliance with company policies and internal controls while supporting month-end close activities and audit requirements. The ideal candidate is detail-oriented, highly organized, proactive, and capable of working collaboratively across departments in a fast-paced environment.

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Responsibilities

Prepare and initiate wire transfers and ACH payments for management approval.
Process weekly check runs, including printing, reviewing, and mailing payments. Coordinate and process recurring vendor payments in accordance with established payment schedules.
Enter vendor invoices into the accounting system and verify invoice accuracy, general ledger coding, approvals, and supporting documentation prior to processing.
Investigate and resolve invoice discrepancies by communicating with vendors and internal departments.
Maintain organized, accurate, and audit-ready accounts payable records and supporting documentation.
Record and reconcile corporate credit card transactions, ensuring proper general ledger coding, receipt documentation, and expense allocation.
Follow up with cardholders regarding missing receipts, outstanding transactions, or unauthorized charges.
Review, verify, and process employee expense reports, including obtaining required approvals and resolving discrepancies.
Perform monthly corporate credit card reconciliations, investigate reconciling items, and resolve discrepancies in a timely manner.
Prepare reconciliation schedules, journal entries, and supporting documentation.
Support month-end and year-end close activities, including accounts payable accruals, AP cutoff procedures, and account reconciliations.
Maintain accurate, organized, and audit-ready accounting records.
Ensure compliance with company policies, internal controls, and U.S. GAAP.
Assist with internal and external audit requests.
Support continuous improvement of accounting processes and internal controls.

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Qualification and Skills

Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
Minimum of two years of accounts payable or general accounting experience.
Hands-on experience with QuickBooks, NetSuite, or other ERP/accounting systems.
Experience using online banking platforms to initiate wire transfers and ACH payments.
Strong understanding of accounts payable processes, general ledger coding, account reconciliations, and internal control procedures.

Working knowledge of U.S. GAAP.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Strong written and verbal communication skills with the ability to interact professionally with vendors, employees, and management.

Experience with multi-entity or multi-company accounting and supporting month-end and year-end close processes preferred.

Strong attention to detail with the ability to maintain a high degree of accuracy in a fast-paced environment.

Excellent organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines.

Ability to handle confidential and sensitive financial information with discretion.
Strong analytical and problem-solving skills with the ability to identify, investigate, and resolve discrepancies independently.

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Benefits

Comprehensive health, dental, vision and life insurance
401(k) with a company match
National holidays

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Working Condition

On-Site