Accounts Receivable Specialist | Job Opening in Irvine, CA 92618

Job Summary

The Accounts Receivable Specialist is responsible for supporting the full cycle of accounts receivable operations, including customer invoicing, payment collection, cash application, account reconciliation, and collection activities. This role also supports revenue recognition activities under ASC 606 (revenue from contracts with customers) by reviewing transaction documentation, coordinating with cross-functional teams, and ensuring revenue is recognized in accordance with established company policies and U.S. GAAP.

The Accounts Receivable Specialist works closely with service, procurement, sales, and other cross-functional teams to obtain supporting documentation required for invoicing and revenue recognition, particularly within a manufacturing environment. The ideal candidate is detail-oriented, organized, and possesses a solid understanding of accounts receivable processes with working knowledge of ASC 606.

Responsibilities

Apply established ASC 606 revenue recognition policies to customer transactions and review supporting documentation, including sales orders, purchase orders, contracts, shipping records, service reports, and customer acceptance documentation, to determine whether revenue recognition criteria have been met.
Collaborate with sales, service, procurement, and other cross-functional teams to obtain documentation supporting delivery, installation, customer acceptance, and other performance obligations, including products shipped directly from headquarters or other locations to end customers.
Review transaction terms and identify unusual or complex revenue arrangements requiring further review or escalation to management.
Prepare and maintain revenue recognition schedules, supporting workpapers, and documentation for month-end close and audit purposes, including revenue cut-off procedures and support for related journal entries.
Generate and issue customer invoices, including invoices with special payment terms, pro forma invoices, and related-party invoices, and verify pricing, quantities, products, billing terms, and applicable sales tax treatment against supporting documentation.
Receive and apply customer payments, including checks, wire transfers, ACH, and credit card payments, and record customer deposits accurately in the accounting system.
Reconcile cash receipts to bank activity, maintain supporting deposit schedules, and investigate unmatched or unidentified payments.
Monitor accounts receivable aging, follow up on past-due balances, generate customer statements, and respond to customer inquiries regarding invoices, billing discrepancies, account balances, and payment terms.
Research and resolve billing disputes, short payments, deductions, and other account discrepancies, and escalate significantly delinquent accounts or unresolved collection matters to management as appropriate.
Assist with month-end and year-end close activities, including AR reconciliations, aging analysis, revenue cut-off, and allowance for doubtful accounts.
Maintain accurate, organized, and audit-ready accounts receivable and revenue documentation in accordance with company policies, internal controls, U.S. GAAP, and established ASC 606 procedures.
Support internal and external audits by preparing requested schedules, documentation, and explanations related to accounts receivable and revenue transactions.
Perform other accounting and administrative duties as assigned.

Qualification and Skills

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Minimum 3–4 years of accounts receivable, billing, revenue accounting, or related accounting experience; manufacturing industry experience preferred.
Working knowledge of ASC 606 revenue recognition principles, including revenue cut-off and supporting documentation for shipment, delivery, installation, and customer acceptance.
Solid understanding of accounts receivable processes, including invoicing, cash application, collections, account reconciliation, and resolution of billing and payment discrepancies.
Experience with QuickBooks and/or ERP systems such as NetSuite; familiarity with CreditSafe or similar credit reporting platforms is a plus.
Experience preparing accounting schedules, supporting documentation, and workpapers for month-end close and internal or external audits.
Strong attention to detail, organizational skills, and ability to manage multiple priorities and meet month-end deadlines.
Strong written and verbal communication skills with the ability to work effectively with customers and cross-functional teams, including sales, service, and procurement.
Ability to independently research and resolve routine accounting discrepancies, escalate complex matters appropriately, and handle confidential financial information with discretion.
Experience with related-party transactions is a plus.

Education:

Bachelor's (Preferred)

Chroma ATE, Inc. (USA) is an Equal Employment Opportunity/Affirmative Action Employer: Minority/Female/Disability/Veterans/Sexual Orientation and Gender Identity.

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Benefits

Tuition reimbursement
Health insurance
401(k) matching
Health savings account
Dental insurance

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Working Condition

In person